Privacy Statement

Thank you for your interest in our services.

From the point of view of data protection regulations, we would like to inform you about our working procedures and ask for your permission to process your personal data where this is necessary.

Schollmeyer & Steidl GmbH places great importance on complying with the data protection provisions included in the Datenschutzgrundverordnung (DSGVO)) and the German Federal Data Protection Act (BDSG) in its currently applicable version. As such, protecting your personal data and your privacy are particularly important to us.

To ensure you are fully aware of the extent to which we collect and process your personal data, we ask that you please read and acknowledge the information below.

1.) The use of cookies

Where cookies are used, they relate exclusively to those cookies that are necessary for the technically faultless use of the website. Cookies are small text files that are stored on your computer and saved by your browser. Cookies do not cause any damage to your computer and do not contain viruses. Cookies only serve to make our service more user-friendly, effective and secure.
The cookies remain stored on your terminal until you delete them or the expiry date is reached. You can configure your browser in such a way that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the use of cookies in certain cases or in general and can activate the automatic deletion of cookies when closing the browser. We would like to inform you however that the technical functionality of our website may be limited if cookies are deactivated.

2.) Google Analytics

Google Analytics is not installed on our website. Consequently, we are unable to trace visitors to our site.

3.) Data collection and processing of personal data from active job applicants.

We only collect, store and process personal data from active job applicants if you give us your express permission to do so in a job application.

In such cases, we are obliged to comply with the data protection principles according to article 5 DSGVO.

This means that personal data is only collected with your express permission („Erlaubnisvorbehalt“); the collection and storage is only permitted for the purposes you explicitly agree to („Zweckbindung“); only data necessary for the purposes agreed to can be collected („Daten-Minimierung“); the data is to be stored on storage media which are protected as well as possible from misuse and against loss, and which meet with regulatory standards („Datensicherheit“); the data may only be stored for as long as is necessary for the purposes agreed to, or until the person concerned withdraw their consent („Speicherbegrenzung“).

In practical terms this means:

a) We only store and process data necessary for the services we offer, the related processes and for technical administration purposes.
Basically, that means we collect and store your personal details (e.g. name, address, telephone number, email, date of birth, dates and documents relating to your previous employment history, curriculum vitae, certificates, data and information about your career goals, preferred position, branch and salary details), and your company contact details, if you come to us as a potential customer.

b) Personal data will only be given to authorised persons (customers / applicants) in connection with specific projects. Applicants are informed in advance, and in complete detail, each time their data is passed on (customers, contact people, project etc.) and have the right, in each individual case, to withhold their consent. Data is not passed on without your knowledge.

c) We do not plan any form of newsletter or other unspecific email communication with applicants and candidates which involves the collection or processing of personal data. Should any such similar form of communication take place in the future, it will only take place with the written consent of the recipient, which can be revoked at any time.

d) In principle, applicant data and communication history are stored for the duration of the appointment process and, for evidence protection reasons, for 6 months after the project ends. However, applicants and candidates can authorise us to store the data indefinitely.

In the case of permanent data storage, we will contact you within a period of 5 years to find out if you still want us to store your data and to ask you for permission to extend the storage consent.
We consider the period of 5 years appropriate because it is generally the amount of time required for professional reorientation. In cases where applicants or candidates only wish to give their consent for us to process their data for a specific project, the storage period is limited to 6 months.

4.) The collection and processing of personal data in active searches.

We sometimes conduct active searches for potential candidates on career networks. The search is conducted only and exclusively in the “publically accessible area” authorised by the users of the career network.
If we find interesting candidates there, we contact them. When we contact someone for the first time, we clearly identify ourselves and the reason for our interest. At this point, the candidate can choose whether or not to provide us with additional data beyond what is publically available on the network (e.g. name, company, location, job title).
If the candidate is interested in the position to be filled and/or a cooperation with us, we send them a copy of our privacy statement. We store and process their data in accordance with the privacy statement only once they have explicitly granted us permission to do so.
Point 3 applies accordingly.
Only in exceptional cases, where it is not possible to contact the candidate initially, do we store and process data without express permission. In such cases, we assume that processing the data is in the interest of the candidate, at least until it is possible to clarify whether or not the candidate is interested in accordance with Art. 6 Abs. 1, lit. (f) DSGVO. Since it is initially also not possible to inform the candidate, the procedure is hereby made clear and publically available in accordance with Art. 14 Abs. 5 lit. (b) DSGVO.

5.) Data ownership rights.

As the owner of the personal data we process, you have extensive rights in accordance with Art.12 to Art. 23 DSGVO. Your most relevant rights are as follows:

a) You can refuse permission for your data and documents to be stored, revoke any permission you have previously given, and request the deletion of your data at any time.
Please note, the deletion of your data takes place in accordance with legal requirements.

b) You can request information about all personal data we store about you, including the origin, recipient or type of recipient to whom the data was passed on to, as well as the purpose of the storage.
c) It is possible to correct and update possibly incorrect or out of date information at any time.
d) If you have any difficulties exercising your rights, you can also contact our data protection officer for information about enforcing the aforementioned rights at the address below:

Compliance Officer Services Legal

Rechtsanwalt Stephan Rheinwald

Telemannstraße 22
53173 Bonn

Tel 0228 35036291
Fax 0228 35036292

6.) Data security

Communication on the internet (including email) can be subject to security breaches. However, we do our utmost to protect your data. The website and other systems, but in particular the personal data belonging to clients, candidates and applicants, are protected by all reasonable technical and organisational means against loss, destruction, access, alteration and dissemination.

7.) Responsibility in terms of German Federal Data Protection Act (BDSG).

The party responsible for content in terms of the German Federal Data Protection Act (BDSG) is:

Schollmeyer & Steidl GmbH
Liebigstraße 51
60323 Frankfurt am Main